Digital Scholar is in search of an energetic and efficient administrative assistant to support the work of the organization’s leadership team. The individual in this position would undertake the following responsibilities in the course of this position:

  • Calendar management for leadership team
  • Meeting planning and support
  • Travel arrangements
  • Records management
  • Copy editing
  • Developing and maintaining database of key contacts
  • Processing mail and assisting with bulk mailing preparation
  • Procurement of office supplies and equipment
  • Minor accounting tasks and customer support
  • Other duties as assigned

The ideal candidate for this position will have:

  • Excellent written and verbal communication skills
  • Excellent organizational skills and the ability to manage competing priorities
  • Intermediate to advanced Google Workspace, calendaring, HR liaison, travel, corporate correspondence
  • Intermediate to advanced office suite (Word, Excel, Powerpoint, or equivalents) skills
  • A track record as a proven clear thinker, who is level-headed and solution-oriented
  • A history of successful collaboration with multiple project teams
  • A background and/or interest in the digital humanities, scholarly communications, or cultural heritage

Hours, location, and compensation

This is a 40 hour a week position, with overlap hours between 10am and 4pm, Eastern. The candidate will need to be onsite at the Digital Scholar offices in Falls Church, VA at least two days a week. Compensation will range between $25-30 an hour, based on the candidate’s experience. The position also includes a competitive and comprehensive benefits package that includes healthcare and retirement.

This position reports to the Chief Operating Officer.

About Digital Scholar

Committed to the responsible stewardship of critical open-source infrastructure for the digital humanities, we founded Digital Scholars in 2009 to develop and operate the business models for Omeka and Zotero. Having secured their long-term sustainability and independence, we have since helped launch and sustain a growing family of software projects, including Tropy, PressForward, and Sourcery. We are a global, distributed team with an anchor in Falls Church, Virginia.

We’re committed to providing an equal employment opportunity and a work environment free from any discrimination on the basis of race, color, religion, national origin, sex, disability, veteran status, sexual orientation, gender identity, age, marital status, or pregnancy status.

Application Information

Please send a resume and cover letter stating why you are interested in the position to jobs@digitalscholar.org with the subject line “Executive Administrative Assistant.” Applications without a letter will not be reviewed.

Review of applications will begin on May 10, 2025.